Constitution

3 Management

3.1 General Committee
The affairs of the Club matters, which are not in the Rules reserved for the Club in General Meeting, shall be managed by the General Committee of the Club and elected honorary officers as follows:

       Chairman
       General Secretary
       Membership & Match Secretary
       Treasurer
       Coaching Officer
       Development Officer
       Child Protection Officer

plus a General Committee of not less than three nor more than five Club members who shall be elected annually at the Annual General Meeting of the Club together with all officers.  They shall retire annually, but be eligible for re-election.

The General Committee may co-opt members to replace resignations during the year and may appoint sub-committees for such purposes as it may deem appropriate.  Five members shall constitute a quorum of the General Committees and three a quorum of any Sub-Committees.

3.2 Team Selection Committee
A Team Selection Committee, comprising of the Club Chairman, General Secretary and the Team Captains of the previous seasons league teams or such other Club members as shall be determined at the Annual General Meeting, shall be elected at each Annual General Meeting.  All members shall retire annually, but be eligible for re-election.  The quorum of this committee shall be three.  The purpose shall be to decide the number of team entries to the Chelmsford & District Table Tennis League, or such other League as the members shall determine, and the composition and captains of those teams.

4 Annual General Meeting (AGM)
The Annual General Meeting of the Club shall be held in May of each year to receive and approve the Annual Reports and Statement of Accounts, to elect the Officers and Committees for the ensuing year, to agree a maximum membership figure, determine the level of annual subscriptions and any other relevant items.  All resolutions to be passed by simple majority. A quorum for this meeting shall be ten members.

5 Extraordinary General Meeting
An Extraordinary General Meeting may be called at any time, on requisition signed by not fewer than five members of the Club being delivered to the Secretary.  The requisition must specify the precise business for which the meeting is called, no other business shall be transacted thereat, ten members shall form a quorum.  The Secretary to arrange such meeting within twenty eight days from receipt of such a written request and inform members as provided in Rule 6.

6 Notice of Meetings
Notice of all meetings Annual or Extraordinary shall be sent to all members by the Secretary at least fourteen days before the proposed date of the meeting giving such details as venue, date, time etc.  Minutes shall be kept of all such meetings.

7 Membership
Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, sexual orientation, religion, or other beliefs.

The Club may have different classes of membership and subscription on a non discriminatory and fair basis.

The Club Committee may refuse membership, or remove it, only for a good reason such as conduct or character likely to bring the Club or sport into disrepute.  Appeal against refusal or removal may be made by members.

Maximum membership figures shall be determined annually at the Annual General Meeting.

8 Subscriptions
Annual Subscriptions for adults and juniors will be recommended by the Committee and shall be subject to approval of members at the Annual General Meeting.  The Committee shall have authority to request supplementary subscriptions should these be necessary.  A Junior is a person under 17 years receiving full time education.  Subscriptions shall be payable by the 31 July of the year to which they relate except for new members where the subscription shall be payable upon being accepted for membership.

9 Property and Funds
The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits are re-invested in the club.

The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

The Club may also in connection with the sports purposes of the Club:

sell and supply food, drink and related sports clothing and equipment;

employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;

pay for reasonable hospitality for visiting teams and guests;

indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

The Committee will have due regard to the law on disability discrimination and child protection.

10 Finances and Accounts
The financial year end on the 30 April each year.  Such books and records shall be kept to enable the Treasurer to present an accurate report and statement concerning the finances of the Club to the members at the Annual General Meeting.  The annual statement shall be checked by the auditor and signed by both the Auditor and Treasurer and dated.  The Auditor shall be appointed annually by the members at the Annual General Meeting.

11 Alteration of Rules
These rules may be revoked, added to or altered by a majority comprising two-thirds of the members present and entitled to vote at any Annual or Extraordinary General Meetings of the Club of which, due notice has been given under Rules 4, 5 and 6 specifying the intention to propose the revocation, addition or alteration, together with full particulars thereof.

12 Dissolution
If at any time the Club shall pass in Extraordinary meeting by a majority comprising three quarters or more of the members present and entitled to vote, a Resolution of its intention to dissolve, the General Committee shall take immediate steps to wind up the Club’s affairs.

After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:

to another Club with similar sports purposes, which is a registered charity and/or;

to another Club with similar sports purposes, which is a registered CASC and/or;

to the Club’s local league and/or governing body for use by them for related community sports.

13 Priority
Where there is any conflict between any of the above Key Rules (numbered 2, 7, 9, 11) and any other rule or rules the Key Rule(s)will take priority. Interpretation of all the Rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002).

14 Acceptance of Rules
Acceptance of Membership shall imply acceptance of the above Club rules as well as the acceptance of the following English Table Tennis Association rules and policies:

ETTA Equality Policy.

ETTA Child Protection Policy.